City of Sundance, Wyoming

January 4, 2022

The municipal council met today in ordinary session at 7:00 p.m. under the chairmanship of Mayor Paul Brooks.

The roll call was taken by Mayor Brooks in the presence of council members Joe Wilson, Callie Hilty and Brad Marchant. Randy Stevenson, present by telephone.

Mayor Brooks presented council members with the recommended appointments for 2022: Brad Marchant – Acting Mayor in Mayor Brooks’ Absence, Sundance Times – Official Journal, Kathy Lenz – Treasurer to the City Clerk/Emergency Management Coordinator , Mac Erickson – Director of Public Works/Zoning Code Official, Mark Hughes Law Office-City Attorney, Gari Gill-Fire Chief. City Engineer-Trihydro-Karla Greaser. Committee Members: Housing Authority Members-Kristy Ulmer-Manager, Marie Reed, Cassie Stark, Cindy Waller, Arna Montgomery, Wendy Kipp, Sue Fuhrman and Evergreen Management Services, Spearfish-SD. Members of the Planning Commission-Amanda Miller-Chairman, Lonnie Galloway, Trevor Keyworth and Mark E Hughes. Recreation Council Members – Andrea Humphrey, Shelby Gill, Jill Mackey, Rowdy Dowdy, Heidi Mills and Reggie Gaylord. Clarenbach Park Committee – Cheryl Wales, Sally Rogers and Debbie Davis. Crook-Steve Lenz County Advancement Council. Community Development Loan Board-Charlie Jones and Cindy Lambert. Economic Development Council – Andy Miller, Brent Fowler, Curt Williamson, Dan Fairbanks, Roger Connett, Stephanie Pribilske and Trey Hendrickson.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the nominations as read. Yes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the agenda on consent. Yes, MOTION CARRIED.

AINSWORTH-BENNING CONST STREETS-CENTRAL PARK $10,461.49; AT&T WATER-MISC, WASTE-PHONE, MAYOR-MISC $176.79; SUPPLY BRAKE COMP INC STREETS-MAINTENANCE-PARKS $905.70; CAMPBELL COUNTY PUBLIC WORKS GARBAGE-GATE FEES $715.20; CASELLE INC. COMPUTER SUPPORT $1379.00; CASPER COLLEGE FIRE-TRAINING $435.00; CASSIDY SEED & FEED GRAVEYARDS-SUPPLIES $257.50; CLERK TREASURER ADM-POSTAGE, ADM-MISC $64.87; CITY OF SUNDANCE-RESTAINING STREETS-CENTRAL PARK $6106.37; CROELL INC STREETS $483.28; CROOK COUNTY-SHERIFF SERVICE AGREEMENT $23,750.00; CW WASTE GARBAGE-GATE FEE, WASTE RECYCLING $16,257.25; DAKOTA BUSINESS CENTER ADM OFFICE SUPPLIES $143.69; DECKER’S FOOD MARKET FIRE DEPT-MISC $5.85; DEPARTMENT OF FIRE PREVENTION AND ELECTRICAL SAFETY TRAINING $348.63; ENERGY LABORATORIES INC. WATER TEST $44.00; FLOYD’S TRUCK CENTER-GILLETTE WY SEWER-EQUIP & MAINT $2836.61; HARTL ELECTRIC PARK SYSTEM REPAIRS $738.20; HARTL ELECTRIC GARBAGE-TRANS STATION MAINT $2747.84; HARTL ELECTRICAL BUILDING MAINTENANCE $389.80; HAWKINS WATER-CHLORINE WATER TREATMENT $40.00; HOT IRON WATER-AML CHILDREN’S TANK $312,030.93; MARK HUGHES ADM-CITY ATTORNEY $2000.00; HUSKERS DBA SUNDANCE TRAVEL CENTER WASTE-FUEL $140.19; INTERNATIONAL FIRE TRAINING ASSOCIATION OF FIRE INVESTIGATORS $100.00; NICK KAMINSKI PS-DEER HARVEST $1032.90; MARCO ADM COPY MACHINE $273.00; MENARDS-GILLETTE SHOP-SUPPLIES $357.10; MY FIRE-MISC $316.67; NORRIS DESIGN WBC-CENTRAL PARK $5048.60; NORTHWEST PIPE FITTINGS, INC WATER SUPPLY 6412.18; PERFECT WAVE PROD. ADM-MISC EX $15,312.00; QUILL ADM-OFFICE SUPPLIES $56.98; POWDER RIVER ENERGY CORP ADM, PUBLIC LIGHTS, TENNIS COURTS, BALLON-MOLLE, WATER, SEWERS, GARBAGE, DAYCARE, POOL, FIRE, AMBULANCE, PARKS $10,564.68; TELEPHONE RANGE ADM, FIRE, WASTE/LANDFILL, PUBLIC SECURITY, AMBLANCE $675.41; ROLLING METAL AUTO LLC SHOP-GAS, SHOP-DEISEL; WASTE/REMEDIATION, FIRE-FUEL $1128.50; IRON HORSE STREETS-MAINTENANCE/PARKS $660.00; SECURE INSTANT PAYMENTS LLC WATER, SEWAGE, WASTE, MUNICIPAL COURT-MISC $45.95; SECURITY STATE BANK-WATER-AML KID TANK $34,670.10; SERVALL UNIFORM/LINEN CO ADM-CONCIERGERIE $134.98; SUMMIT SIGNS AND SUPPLY INC. SUMMIT SIGNS AND SUPPLY INC $67.50; SUNDANCE ELECTRIC INC SEWAGE SYSTEM REPAIR, WATER TANK-AML FOR CHILDREN, DAYCARE BUILDING, WATER MAINTENANCE-ELECT $8828.99; SUNDANCE HARDWARE AND SPORTS SUPPLIES STORE, ADM-CONCIERGE, DAYCARE, CENTRAL PARK $289.38; SUNDANCE HARDWARE & SPORTING GOODS LLC FIRE SUPPLIES $68.85; THE SUNDANCE TIMES ADM-AD $631.00; TRACY MOTOR COMP SHOP SUPPLIES $90.87; TRIHYDRO WATER-AML CHILD TANK, WASTE TEST, ADM ENGINEER $36,470.44; US POSTAL SERVICE-BULK MAILING $346.98; VISA #469 PARK SUPPLIES, WATER-MISCELLANEOUS EXP, FIRE TRAINING $359.74; VISA #1466 ADM-MISC, ADM-IT SUPPORT, ADM-TRAVEL & TRAINING, MAYOR & COUNCIL-MISC EXP, CENTRAL PARK SUPPLIES $942.27; VISIBLE DIFFERENCE ADM-CONCIERGERIE $500.00; VOLUNTEER FIREFIGHTERS PENSION FUND FIREFIGHTERS RETIREMENT $281.25; WYOMING ASSN OF MUNICIPALITIES ADM-TRAVEL & TRAINING, MAYOR-TRAINING $690.00; WYOMING ASSN OF RURAL WATER SYSTEMS WATER-TRAVEL & TRAINING $450.00; ADMINISTRATION, MAINTENANCE, PUBLIC SAFETY, POOL, RECREATION-CITY DEPARTMENTS PAYS $27,805.59; BLUE CROSS BLUE SHIELD $13,165.25; CITY OF SUNDANCE FLEX SHARING $533.60; DEARBORN LIFE INSURANCE COMP $146.40; EFTPS $8581.37; GREAT WEST TRUST COMP LLC-DEF COMP $1565.00; SMART HEALTH SOLU BENEFIT $128.00; SSB-DIRECT DEPOSIT $6.05; SSB-SKCC $400.00; SYMETRA LIFE INS COMP $311.51; WYOMING RETIREMENT SYSTEM $6868.06; WYO WORKERS COMP $881.25. TOTAL $569,656.59

To approve the minutes of the regular meeting of the municipal council of December 7, 2021 as published. Approve the December adjustment report. Approve the December Invoice Paid report. Approve the January Unpaid Invoice report. MOTION CARRIED (according to the consent agenda).

City Engineer Karla Greaser briefed council on the Sundance Kid Tank project. Part of the electrical work has been done, putting the pumps into operation in the pumping station.

Mayor Brooks said an addendum to the Sundance View Estates covenants has been drafted and filed in the Crook County Courthouse.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the updated zoning change in SUNDANCE VIEW ESTATES, PHASE 1, LOTS 1,2,3,4 and 5 of BLOCK 1, from Commercial to Low density residential. Yes, MOTION CARRIED.

MOVED BY COUNCILOR MARCHANT, SECONDED BY COUNCILOR WILSON, a motion to approve the Winter Festival to use council chambers for registration and to correspond with Director of Public Works, Mac Erickson for street closures. Yes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve RESOLUTION #1, 2022-OFFICIAL GUEST. Yes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION #2, 2022 – INVESTMENT POLICY. Yes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION #3, 2022-REVISED CITY FEES AND RATES. Yes, MOTION CARRIED.

COUNCILOR WILSON MOVED, COUNCILOR MARCHANT SECONDED a motion to approve the renewal of the pledge agreement. Yes, MOTION CARRIED.

COUNCILOR MARCHANT MOVED, COUNCILOR WILSON SECONDED a motion to approve the City’s mileage rate to match the IRS standard mileage rate of 58.5 cents per mile for 2022. Yes, MOTION CARRIED.

A discussion took place on the minutes of the Land Use Committee meeting of December 27, 2021.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to accept the Land Use Minutes as presented, with Item A including wording to read: water and sewer shall be provided to the subdivided lot, by the owner if such subdivided lot is built on or sold. Yes, MOTION CARRIED.

Building permits issued:

James Wood 21st Street Preliminary Dish

Janice Glover 6′ Fence E Main St

Justin Wood Preliminary Plat West Main St

A public hearing opened at 7:15 a.m. for a liquor license application from David Stewart DBA Uncle Louies and a zone change at 809 Industrial Ave.

No comments were heard. Public hearing closed at 7:20 p.m.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the application to rezone a lot at 809 Industrial Avenue from high density residential to industrial. Yes, MOTION CARRIED.

COUNCILOR MARCHANT MOVED, COUNCILOR WILSON SECONDED a motion to approve the liquor license for David Stewart DBA Uncle Louies. Yes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to go into executive session to discuss a legal agreement. Yes, MOTION CARRIED.

Meeting adjourned for executive session 7:22 p.m.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to exit the 7:32 pm executive session. Yes, MOTION CARRIED.

Head of department reports:

The Crook County Sheriff reported 119 calls for the month.

Fire Chief Gari Gill reported that Sundance Electric donated materials and labor for new fire station lighting. He expressed his sincere thanks on behalf of the department.

City Engineer Karla Greaser thanked City Council for the nomination for the year. She says Sundance is a great group to work with.

Mayor Paul Brooks

SEAL)

Deputy Clerk Treasurer Helen Engelhaupt

Published: January 13, 2022